Hello from Denver!

Wow! It's the last week of class!! YIPEE!! I am writing from fabulous Denver. Getting a quiet day - both Sarah and Paul have to work today. Had a fabulous time at the shower yesterday. About 50 people - and wow - was the food amazing! Great to finally meet so many of their "Denver family." They have a village of friends who are the best support future grandparents could ever ask for.

I am starting to work on QA and day sheets. I have thoughts in mind, and will get to work putting them to paper today.

See you all on Thursday,
Kim

Countdown!!

Oh Happy Day!! Tomorrow I give my final exam and I am at the tail end of final grading on 130 resumes and cover letters!! Then it is on to QAs and Day Sheets! I loved working through the OSCE process! The detail of the event is amazing. I know that you learn each time you put one together - and the process is never really done - but it was fun to play! The radiology OSCE session was great ladies! See you all tomorrow evening.

OSCE

OSCE week has come and gone - onto other projects now - so this will be short tonight. I have spent the entire day on Mashups - ad nausea! The OSCE experience was fabulous to tackle. The idea of making the students each have a different exam, yet comparable, was an interesting concept. That way, they can't communicate/cheat with each other. Plus, with both stations doing this, the students could potentially have completely different - yet comparable experiences! No electronics in the waiting room would require proctoring - but in a high stakes testing situation, it would be appropriate. I loved the detail work of the OSCE - and would still like to see a senior exit OSCE designed in the future!

I would like to thank Cooke for all of her work and presentation. Cooke, your attention to detail is amazing. It is so fun to watch you present. You really are good at what you are doing!

OSCEs and more!

Hello All,

What a week! Nice to hear that the clinics will reopen this week. Wow! There really was something in the water! I am sure the students really enjoyed the extra time at this point in the semester! I, on the other hand did not use the time productively. I am now working on the final touches of my OSCE. I am not so sure about everything - but will run it by you later tonight via email.

I just opened email to find that Lisa invited faculty to the session tomorrow evening. Gulp! I thought it was just going to be the MDH students!! So it goes.

I have to write a final exam for approval on Monday. So, the weekend is jamb packed with church, more church, cooking, egg dying, cake baking, cleaning, test writing, OSCEs, and yard/garage work, church, church, family, and fun. We have our Grandpuppy over for the afternoon while my son plays Frisbee golf. Our dog is a brute and is stuck in his kennel for being a poor sport! So, I have to listen to his whining and crying because he wants out! Makes for great concentration!

See you Monday. Happy Easter everyone!
Kim

Another week slips by!

Wow, another week is gone! I can't believe how the semester is flying by. I know it always seems to speed up as we get closer to the end, but it really seems like I can't focus to get enough done. It must be spring fever! Anyone else there yet??

I have been focusing in on my OSCE. I still need to write the cases for the event, but other details are coming together.

Kjetsta - your day sheet was fabulous! It really simplified the session analysis. Yet, it included what needs to be observed. The way the sheet is layed out, you can circle what was good/bad in the session that affected the grade. Nice work!

See you all tomorrow,
Kim

clinic day sheet and upcoming assignments

Wow! What a beautiful day! The sun is shining and I am on blogger! What a bummer! I have been thinking about my QA assignment. I am thinking about a self-assessment for faculty to mirror the ones that students would do with their vertical bite wings??? Faculty could QA on the form so they know how to assess the students in the clinics. What do you guys think??

Regarding day sheets:

Students have 1 1/2 hour appts, so there are usually multiple appts for each pt. The grade sheet assesses different areas like med hx and updates, oral assessments, care plan, rads, instrumentation - scaling per quad, selective polish, re-eval, time management. There are usually multiple grade sheets for each pt at the end of care. The grades for each area are averaged across patients and given a weight. Med Hx is 3%, OA is 7 %, Care Plan is 5%, Rads 2%, instrumentation 60%, (10% each for max quads, 20% each for mand quads, polish 4%, case mgt 5%, re-eval 1%, time mgt 54%. They can reach for 8% of grade through quantity points... which is a way to assess their scheduling ability. They get so many points for harder deposit class pts. So, if they see all easy class 1,2,3 patients, they get less points than for class 4 pts.

We can't get the form, but this was the basic description. The program doesn't allow the sharing of the form. So, that is all I have for today.

See you tomorrow!
Kim

Another week has slipped by!

Hello Ladies!

Another week has slipped by! Spring break is only a week away!! Can you hardly believe we are so close to spring! I continue to work on my protocol and process eval for class. It seems never ending! I am moving ahead on my OSCE for the next assignment. How is the research going for everyone else?

I talked to Lisa about Treatment Planning. I know that others have tx planning on their self-analysis list for Jill's class as well. I know how to tx plan, but I am interested in what the students learn. If everyone needs it, she is willing to give some class time to the topic in the interest of doing it once for all of us. Thanks, Lisa!

Hope you all have a wonderful Sunday! See you on Monday,

Kim

CC Patient Tracking

Well, I haven't received an email back yet regarding CC patient tracking at ISU. Kandi must have been busy this week. I will post a response when I get one! I am also wondering how others are feeling about posting sometimes sensitive information we receive from schools? Should we be doing that? We are asking for specific information on their programs??

IERC

Wow! The IERC is an amazing facility. I truly enjoyed the time we spent touring as well as learning about the behind the scenes formulation of the dental hygiene OSCEs. That sounded like a major task analysis! The possibilities are endless (within budgets and availability). The usage was also impressive. They have been incredibly successful in their structure and management of the facility. I didn't even know that they had the lower level. It was good to see the dental chair for the application of operatory emergencies. I wonder what else is happening in the bowels of the AHC??

Protocols

Hi All,

Still working on the vertical bitewing protocol for the clinics. I am getting more "blogged" down than I thought! It seems that there are areas that I keep going back to - so this is much more than vertical protocols. It is radiology protocols! It's a continued work in progress!

Hi All, I contacted Kanki at ISU this week, and she shared both faculty and student numbers. They have 27 Junior students and 25 senior students. The usually accept between 25 and 30 students depending on faculty sabbaticals, etc. They have 9 full time faculty in the undergrad program, and they have 2 full time faculty in their MS program. One of the MS faculty members teaches 1 class in the undergrad program. They have a number of "contract" clinical faculty (almost full time, but not required to do research - they are non-tenure track). They have 5 of these "contract" who teach in clinic and some labs but are not course directors. Only full timers are course directors. They also have a few "hourly" clinical faculty (4 or 5). They have 4 or 5 part-time DDS faculty who work in the clinic. And, they have 2 DDS lecture facuty who teach a few courses (oral path, histology, tooth morphology).

Their full-time faculty basically teach all of the courses, and a little in clinic, with a lot of clinical teaching done by contract and part-time faculty. Compared to a lot of hygiene programs, they are well staffed! Their teaching load is usually 1 class per semester, some have a little more (ie clinic coordinators).

Kandi said she talked to some faculty in Texas while there for a conference last year, and decided they were spoiled! They are lucky in Idaho - and they know it - and are very thankful and protective of it! The TX faculty had HUGE teaching loads.

Their MS program has been up and running for about 4 years, fully online, with a couple of campus visits (orientation, thesis proposal, and thesis defense). The program has been "wildly" successful! They have students from all over the US & Canada. The director is Linda Boyd and one of the full time faculty in the program.
Linda is the one who recruited Kandi to ISU!

The full-time faculty put in long hours. Kandi usually works from 7AM - 6PM everyday, plus she usually puts in one full day on the weekend. Never enough time in the day - she is always juggling! She hopes that the pace slows down once she gains tenure; maybe in a few years! But, until then it's fever pitch to produce/publish research and present, plus be a good teacher! She really does love it there!

I also asked about bite-wing radiograph protocols. As she is the junior coordinator, they don't see moderate or advanced perio in her clinics. The more advanced patients are seen in the senior clinics. She is unaware of any vertical bite-wing protocols in the senior clinics.

I really enjoyed the articles for this week. It was fun to read the article by Mary Jacks and Chris Blue. I had no idea that there had been SOAP calibrations done in the DH program. It must have been done about the same time I started! Very interesting to see that the 1 year mark still had significant gains!!

Anyway, that's all for today! Has anyone else blogged yet? Either I am not finding them - or no one has???

See you soon,
K

Clinic Administrator Job Description from Idaho

It was fun to reconnect with Kandi and to look at her responses to the questions. I am amazed by the workload! She works in a University setting without a dental school at Idaho State University.

QUESTION 1: Job Description
Junior Clinic Coordinator, Health & Safety Coordinator, Assistant Professor

QUESTION 1: Job Responsibilities
The list goes on and on!
1.HEALTH & SAFETY COORDINATOR:
Coordinate & host CPR course for faculty and staff (annually)
collect/record vaccination and CPR information from students (annually)
Coordinate annual faculty PPD tests
Ongoing: review infection control literature and provide updates to department (students & faculty) as needed to ensure compliance with infection control guidelines/recommendations
2.JUNIOR CLINIC COORDINATOR:
Coordinate faculty and student schedules, supervise 27 junior students and 10 faculty, liaison for students and faculty. track student progress, meet with students at midterm & finals and as needed for students not progressing appropriately. Daily/weekly monitoring of grade sheets/feedback from clinic faculty. Make appropriate student referrals. Meet with dept. chair and senior clinic coordinator as needed (and for mentoring).
3. ASSISTANT PROFESSOR:
Teacing, research, service(University, College, Dept, Professional). Participate in weekly faculty meeting, dept. strategic planning, curriculum review, and upcoming 2010 accreditation process.
Teaches 2 courses per semester (as coordinator)
4. RESEARCH:
Must be working on a major or minor project at all times and must be disseminated within a reasonable time frame. Currently is trying to publish at least 1 article/year in a refereed journal, try to present national or international 1/yr (poster or paper), working on long term research agenda, networking/working closely with OSAP on infection control research agenda.
5. SERVICE:
She must do College, University, Dept, and Professional service. Currently, she serves on their college's research committee (organize an annual research day event for faculty which is an opportunity for faculty to get CE and present research). Also serves on the University's Undergrad research committee, where they give money awards for student research. Her dept service is wide & varied. From tenure committee, to curriculum review, strategic planning, upcoming accreditation 2010, volunteer projects (GKAS), health fairs, international special olympics, career fairs, etc. Her professional service is to IDHA, where she serves as HYPAC chair. They raise funds for legislative efforts. Kandi manages the books/checkbook and attend 4 board meetings/year plus committee kickoff where yearly strategic planning occurs, She submits 10 reports/yr to the ID Secretary of State. HYPACs major fundraiser occurs at their annual session. She coordinates a fitness event and it brings in quite a bit of money. She help with silent and live auction. She assembles and delivers packets annually to give to ID legislators before they go into session. HYPAC supports ID legislators who are supportive of DH.

QUESTION 2: Who is responsible for developing protocols?
Most of the protocols have been in place for 30+ years. However, they are experiencing a change of the guards. People are retiring. Kandi works closely with the senior coordinator, expanded functions coordinator, and the dept chair. They assign sections (in their area of expertise) at the end of the year (May) and are charged with updating & revising their Policy & Procedure Manual. Their dept chair reviews the changes usually with no editing, but sometimes overrides. They generally do not discuss as a group unless major changes are made, which is rarely.

QUESTION 3: Who monitors student progress? How are they monitored?
each coordinator (jr or sr) monitors clinical progress via daily evaluations and weekly reports. Students also have an assigned academic advisor in the dept. who works closely with the clinical coordinators when issues arise. They also have designated faculty meeting (clinical & full time) in which they discuss student progress. Usually these happen right before or at midterm so they can ward off problems before they get too big. They have extra remediation for students in 2 ways, skill development sessions on Friday pm and they have a "roving" faculty who roves in 1/wk and students can sign up for extra 1-on-1 help. Clinic coordinators meet w/ students minimally at midterm & finals, and more often if there are problems.

QUESTION 4: How is what you do communicated to other faculty?
Usually via clinical and full time faculty meetings. Sometimes informally in discussions or email/memorandum.

QUESTION 5: Who takes responsibiity in your program for communicating clinic protocols?
Usually clinic coordinators and the dept chair.

QUESTION 6: How does your school train & calibrate faculty? How often is calibration done?
TRAINING: initial new faculty usually shadow a seasoned clinical faculty for at least 1-2 semesters. Kandi shadowed her first semester and half of her second semester. She was not alone until midterm of spring semester her first year. This helped her to see how others grade, etc and to learn the ropes. She said it was very different from Minnesota!

CALIBRATION: Is often done in clinical faculty meetings and annually right before clinic starts. Junior clinic has 10-11 faculty on various days, so calibration is EXTREMELY difficult, hurried and last minute. They have experienced a lot of turn over in the past 5 years. Kandi hopes to alleviate this "last minute" calibration the longer she is the jr coordinator. They normally calibrate before testing, so it usually is a discussion of the criteria (grade sheet) and demo on a dentoform/typodont. We discuss what happened the year before, etc so true calibration it is not. Kandi hope to implement some formal calibration exercises in the coming years. Calibration is a HUGE issue in jr clinic. Novice students do not always realize we are saying the same thing.

QUESTION 7: How do your track grades? Computer? Some type of form? Who tracks student grades?
Their grades are tracked via the daily grade sheet and entered into the computer. They have an administrative assistant who works closely with the jr and sr clinic coordinators to run reports and keep track of the voluminous amount of data. Their students have 10 graded areas on each grade sheet. They have grades for health history, oral assessment, scaling procedures, polishing, etc. The adminstrative assistant also track their requirements/caseload (number of patients/types of patients/geriatric/child). Coordinators and students get weekly reports.

Whew!! I am exhausted just thinking of all of this. There are so many facets to ONE POSITION!!!

Talk to you all on Monday!!
Kim

Hello!

Wow! I'm in - but that's because we did it in class!! Much to my dismay, I am getting more computer literate every day!